DIAM: Approach to Operations & Pay week of May 17

Below is an update regarding pay for the week beginning May 17.  We are starting to ramp up operations across the region as government shelter in place orders are easing and our customers resume production. DENSO has been and will continue to strictly follow all state and local government orders and safety protocols to minimize risk. Our top priority is your safety, and our reopening of all facilities will be careful.

The return to work at all companies is occurring in phases, based on safety protocols and customer schedules. That means we will allow only a limited number of associates whose in-person presence is necessary to enable, support or facilitate DENSO manufacturing activity and customer requirements to work from the company. We expect many associates will continue to work from home, even if they cannot add 100% value.

Because of these positive developments, our approach to pay will change for non-exempt associates. With limited operations over the past several weeks, we took steps to recognize the extra efforts made by DENSO’s on-site workers with a daily premium. This premium will end on May 17 as more associates are able to work from the company. For non-exempt associates who are not yet required to work from the company, we will continue to pay 32 hours per week. This will allow most associates to keep full pay when combined with one PTO day each week. See below for details.

Safety  

• Your safety is our top priority.
• We have developed rigorous safety measures that we have put in place to protect you as we begin returning to the workplace.
• You can find details about those safety measures here (password: denso2020)

Non-exempt Associate Pay

• Notrequired to work, or unable to work from home: You will be paid 32 hours per week, for the week beginning May 17.*
• Required to work on-site: Leaders will notify you if you are required on-site.  You will be paid normal wages. Normal attendance rules apply.
• Working from home: Work with your leader on a work from home plan. You will be paid 100% straight-time pay.
• Temporaries, contractors, co-ops and interns: You will be paid 32 hours per week, for the week beginning May 17.  (Note: If you are able to work more than 32 hours, you will be paid for hours worked.)

*DENSO associates with paid time off (PTO) can choose to supplement this partial payment with PTO, otherwise the time will be recorded as unpaid time off without penalty.  

Associates should continue to check-in with their leader to understand additional changes.

Exempt Associate Pay

For some associates, this pandemic has shifted priorities and responsibilities. You may find that there are parts of your job that are on hold as we navigate this “new normal.” As some workloads drop below full time, we need to make an adjustment to protect jobs and provide a path for everyone to maintain wages for now. To achieve this, we will periodically divide exempt associates into two groups. This is an extension of the approach we implemented for the week beginning April 12. While this may not be ideal, it will help us to maintain our commitment to support you while maintaining the stability of our company.

• Group One: The first group includes associates who, because of the nature of their position and present workloads, can still work full time on value-added work. Those associates will be paid 100% of their wages, as they carry out their full-time responsibilities through working from the company or working from home.
• Group Two: The second group includes associates who, because of the nature of their position and current workload, cannot work full time. For this group of associates, we will pay 80% of normal wages. If you are in this group, you can choose to take PTO to maintain your full income, if you have available PTO. Please be sure to log PTO in your timekeeping system, if you choose that option.  If you have ideas for value-added work, please share with your leader.

We’ve included two examples to help clarify Group 1 and Group 2. Again, this is an opportunity to focus on the value-added work or idea that you have not had time to consider in the past.

• Example of Group 1:  An associate works in an engineering positon where they continue to have value added work, even while working from home, to justify a 40 hour a week schedule. That associate would be in Group 1. Even if the associate has scheduled PTO, they should update Dayforce with their PTO day as normal and will continue to be in Group 1 as long as they have 40 hours of value-added work a week and can work at their regular capacity.
• Example of Group 2: An associate works in engineering position but uses testing equipment that is only available on DIAM’s campus. This associate is working with their manager to determine value-added work from home but has not found adequate work to complete for a 40 hours a week schedule. This associate is in Group 2. In the future, if the workload changes, for example the department has a new project assigned that will increase the associate’s workload to 40 hours a week, they would be moved from Group 2 and placed in Group 1.

Leaders will review each individual situation on a weekly basis, so we can be sure this approach accurately reflects responsibilities. Please continue to check-in with your leader regularly for updates.

Information from DIAM Payroll

Hourly Non-Exempt: If applicable, you (or your manager) should enter 80% of regular scheduled hours in timesheet.

Exempt (if in Group 2):

• If you prefer to take PTO instead of unpaid time off, enter that in your timesheet as you normally would.
• If you choose not to use PTO, enter 8 hours (or 20% of regular scheduled hours if you are part-time) of unpaid time using the “Unpaid Time Off” code.  For associates that enter project hours, enter the project code “Other”.

Contractors or temporaries: Communicate your hours with your contract house and follow their instructions.

If you would like to go to a negative balance in your PTO, please reach out to DIAM HR Team Member Solutions for instructions: Sarah Fox; Krysten Hamel; Mariam Karana; Yolanda McGee; Devon Levy

Associates may also take a Leave of Absence. COVID-19 leave is available to DIAM associates who are unable to work from home due to position and need to quarantine, personal illness or caring for a sick family member. For more information, contact DIAM HR Team Member Solutions: Sarah Fox; Krysten Hamel; Mariam Karana; Yolanda McGee; Devon Levy

For payroll questions, contact: Rachel Cash or Lynn Detkowski