DIAM: DENSO in Compliance with Michigan “Pause to Save Lives” Order

The following is applicable to associates working at DENSO Group companies based in Michigan.

The Michigan Department of Health & Human Services (MDHHS) issued a new order that goes into effect on Wednesday, November 18. The “Pause to Save Lives” order specifically notes that manufacturing and other businesses that cannot be conducted remotely may continue operations. While DENSO confirmed that we are in compliance with this new order, we are continuing to review and enhance our approach to minimizing workplace risks and encouraging associates to practice these same behaviors outside of work.

What Has Changed Since Friday’s Communication about the MIOSHA Rules?

No new restrictions on manufacturing were part of the new order. However, direct supervisors are encouraged to closely examine the number of associates working from the company (WFC) and the frequency they are coming on-site.

We realize that functions like manufacturing, warehouse and machine repair must be completed on site. However, teams and individuals in support departments should evaluate and consider:

• Rotation schedule to ensure on-site coverage, including alternate work hours
• Remote support using Microsoft Teams video chat
• Strict compliance with social distancing, face covering and cleaning best practices
• How to support compliance with these best practices in common areas, such as break rooms

Leaders who work remotely must ensure there is sufficient on-site coverage to support operations. All leaders are responsible to ensure associates, contractors and temporary employees are following all safety protocols.

What Else is in the MDHHS Order?

The “Pause to Save Lives” Order targets indoor social gatherings and other group activities in an effort to curb rapidly rising COVID-19 infection rates. The full order is linked here, and the state-issued infographic summary is below for your reference.

As DENSO previously communicated, the majority of associates diagnosed with COVID-19 can trace their infection to close contact with a COVID-positive person at home or during a social gathering. As we prepare to celebrate the Thanksgiving holiday next week, please review the MDHHS guidelines and make a plan that minimizes risk to your loved ones and fellow associates.

Reprinted for Reference
Michigan Order Reinforces Social Distance, Remote Work

As the COVID-19 virus spreads rapidly in the communities where DENSO associates live and work, the State of Michigan has issued emergency rules regarding workplace safety through the Michigan Occupational Safety and Health Administration (MIOSHA). Following a close review of these administrative rules listed below, existing DENSO policies regarding COVID-19 risk minimization and return-to-work phases are in compliance with the MIOSHA rules. However, as we enter our eighth month since the pandemic shut down the automotive industry, it is time to recommit to the best practices that keep each other, and our business, safe and healthy.

What Do the Michigan Occupational Safety and Health Administration (MIOSHA) Rules Cover?

• Businesses open for in-person work must have a written COVID-19 preparedness and response plan, including training, proper use of personal protection equipment (PPE), notifying the business of COVID-19 symptoms/diagnosis, and reporting unsafe working conditions, etc.
• Policy must be in place to limit in-person work for employees who can feasibly work remotely.
• Employers must determine who may work remotely, as well as those that must report to work.

Who is Required to Work from the Company (WFC)?

• Production associates and those who directly support manufacturing, including manufacturing leaders, skilled trades, warehouse, and facilities/maintenance
• Associates who maintain on-site facilities, services and equipment
• Associates who require on-site equipment or technology to complete their work
• Associates who do not have reliable home internet or computer hardware

Balancing Work from Home with Working from Company

While there are office-based associates who can work entirely from home, many associates may need to combine working from home with limited work from the company.

• Per the MIOSHA order, associates should work remotely if possible. This maximizes social distance and minimizes risk to those who are required to work on site.
• If an associate is working from home, they are expected to be productively working and available. Those working from the company are likewise expected to reach out to those working remotely when they need support, information or advice.
• Job needs have first priority. For example, if an urgent situation requires working from the company, associates are expected to change their WFH schedule on short notice.
• Depending on current projects and demands, associates’ schedules may vary from week to week.
• Associates must partner closely with their supervisor to define WFH schedule and expectations.

Social Distance is the Key to Safety

DENSO has been very fortunate to have extremely limited workplace transmission. When that has happened, investigations have shown that the transmission occurred because associates were not maintaining proper social distancing. This has especially been the case in break areas.

That is why it is so important to keep face coverings in place unless eating, drinking or smoking in a designated area, and keeping as much social distance as possible.

MIOSHA rules do outline a process for spot-checking Michigan businesses and issuing fines for those who are not in compliance. We are confident DENSO has taken the necessary steps to keep you safe, and we need your help. Please take a close look at your on-site work and minimize the number of people in our buildings whenever possible.