DIAM COVID-19 Update (April 9)

Thank you for your patience and understanding these past few weeks as we adjust to the challenges from the COVID-19 pandemic. As we’ve noted before, our commitment is to support you and ensure that DENSO as a company can endure the extended slowdown caused by COVID-19.

Below is approach to operations and pay for Exempt and Non-exempt associates for the week of April 13.

Operations

• We must continue to provide service and repair parts per federal guidelines.
• As our customers define critical manufacturing, we will adjust our schedule and approach to meet their needs. Our customers’ decisions will affect our operations.

Exempt Associates

For some associates, this pandemic has shifted priorities and responsibilities. You may find that there are parts of your job that are on hold as we navigate this “new normal.” As some workloads drop below full time, we need to make an adjustment to protect jobs and provide a path for everyone to maintain wages for now. To achieve this, we will periodically divide exempt associates into two groups, starting week of April 13.

• Group One: The first group includes associates who, because of the nature of their position and present workloads, can still work full time on value-added work. Those associates will be paid 100% of their wages, as they carry out their full-time responsibilities, either on a DENSO campus, if they are considered essential workers, or remotely.
• Group Two: The second group includes associates who, because of the nature of their position and current workload, cannot work full time. For this group of associates, we will pay 80% of normal wages. If you are in this group, you can choose to take PTO to maintain your full income, if you have available PTO. Please be sure to log PTO in your timekeeping system, if you choose that option.  If you have ideas for more value-added work, please share with your leader.

We will review each individual situation on a weekly basis, so we can be sure this approach accurately reflects responsibilities. Your leader will notify you each week regarding your own situation. Please continue to check-in with your leader regularly for updates.

While this may not be ideal, it will help us to maintain our commitment to support you while maintaining the stability of our company.

Non-exempt Associates

For non-exempt associates, our approach to operations and pay will remain the same for the week of April 13. See below for the details we shared with you last week.

• Notrequired to work, or unable to work from home: You will be paid 32 hours. That is four days of pay or 80%, for April 13-17.*
• Required to work on-site: Leaders will notify you if you are required on-site.  You will be paid normal wages, in addition to a premium of ~$30/day for any time worked onsite.** Normal attendance rules apply.
• Working from home: Work with your leader on a work from home plan. You will be paid 100% straight-time pay.
• Temporaries, contractors, co-ops and interns: You will be paid 32 hours. That is four days of pay or 80%, for April 13-17.  (Note: If you are able to work more than 32 hours, you will be paid for hours worked.)

*DENSO associates with paid time off (PTO) can choose to supplement this partial payment with PTO, otherwise the time will be recorded as unpaid time off without penalty.  

** Premium details:  Premium will be paid one week after normal paychecks. We apologize, but we need to manually process this premium due to payroll software limitations. This premium is approximately 20% or more for most associates.

Associates should continue to check-in with their leader to understand additional changes.

Information from DIAM Payroll

Non-Exempt:

• If applicable, you (or your manager) should enter 80% of regular scheduled hours in timesheet.

Exempt (if in Group Two, from above communication):

• If you prefer to take PTO instead of unpaid time off, enter that in your timesheet as you normally would.
• If you choose not to use PTO, enter 8 hours (or 20% of regular scheduled hours if you are part-time) of unpaid time using the “Unpaid Time Off” code.  For associates that enter project hours, enter the project code “Other”.

Contractors or temporaries: Communicate your hours with your contract house and follow their instructions.

If you have payroll questions, contact rachel.cash@na.denso.com or lynn.detkowski@na.denso.com.

Again, the situation is changing day by day. We will continue to update you openly and honestly as we navigate the challenges ahead.  Please take care of yourselves and your loved ones.